It really can’t be overstated how vital maintaining a clean office is to every aspect of your workspace. Every office in Singapore probably needs Office Cleaning Services by a professional cleaning company. The office is indeed the second home for most people. Most of us spend alot of our time in the office, engaging customers and enhancing their experience by providing the best services. Unsurprisingly, some employers and employees also eat in the office.

Regularly cleaning and sanitizing the office dramatically reduces the number of harmful bacteria, germs, and viruses present. This also means reduced sick days, which significantly boosts productivity. So, how often should you clean your office? Is there a specific duration or a set number of times an office should be cleaned monthly or yearly? That’s what we discuss below.

How Often Should You Clean Your Office?

The most important thing to note is that every office is different. However, there are some standard guidelines to maintain a clean, safe, and healthy workspace. Firstly to figure out how often you need to clean your office, it’s crucial that you understand the difference between regular cleaning and deep cleaning.

Check Out : Reliable Deep Cleaning Services Singapore

What Is Regular Office Cleaning

Simply put, regular office cleaning refers to the vital and regular cleaning tasks that are often delegated to staff members. These routine services are carried out daily, weekly, and/or monthly. Tasks such as emptying garbage, wiping down office tables, and dusting surfaces have to be done on a regular basis to ensure the smooth running of activities.

Other regular office cleaning tasks include mopping and lightly vacuuming floors, cleaning the bathroom, washing dishes, and tidying up the kitchen. Any individual can do these essential services to provide a safe and healthy workspace for your employees, customers and clients.

If we were to put a number into how often regular office cleaning should take place, it would depend on the specific tasks and how often they need to be done to make the work environment tidier and highly appealing.

For instance, wiping down tables should be done daily, while emptying garbage should be done once every seven days or as soon as the bin fills up. In a nutshell, regular office cleaning, as the name suggests, should be done on a regular basis!

What Is Deep Office Cleaning

Deep office cleaning services are the more intensive and thorough tasks that demand the attention of a professional office cleaning company. These services are usually sought once or twice a year and require specialized equipment to provide the desired results.

Office deep cleaning services are quite different from regular cleaning. They involve tasks such as thoroughly cleaning the floor and tile grout, sanitizing all surfaces, servicing the HVAC system and cleaning upholstered furniture.

Any tasks that require experience, specialized skill, and specific cleaning equipment falls into this category. For instance, when tenants relocate to a new place, they usually seek deep office cleaning to get rid of stubborn dirt and deep grime in the workspace. That’s why deep office cleaning is also commonly referred to as ‘end of tenancy clean’.

Check Out : End Of Tenancy Cleaning Singapore – The Complete Guide

Without deep cleaning services, an office becomes a hotspot for germs, mold, bacteria, and other harmful substances that slowly build up over time, contributing to illnesses and poor health within the organization. However, please note that deep cleaning services don’t need to be done regularly as that would be expensive and distracting.

The most common services not covered in the regular office cleaning and fall into the category of deep office cleaning include:

1. Underneath the sinks
2. The interior and exterior of office windows
3. Window frames
4. Behind electronics

Factors That Determine How Often You Need To Clean Your Office

As noted earlier, every office is unique, and various factors determine how often you need to do the regular and deep office cleaning. Let’s focus on the main aspects that determine how often you need to clean your office.

The Size Of The Office

The size of your office makes a huge difference when it comes to how often you need to clean it. Office sizes are different, and every office possesses specific factors that determine the ideal cleaning schedule. It may sound pretty obvious, but it’s worth mentioning that larger offices, whether in terms of population or footage, will need more frequent cleaning than the smaller offices.

In addition to size, the features of your office play an important role too. For instance, an office with a large carpeted area should be cleaned more regularly than an office with less carpeting. Office carpets tend to trap a lot of dirt, dust, and grime deep within the fibres, unlike hardwood or tiled flooring, which makes it easy to clean all dirt. Again, a busy office with high traffic tends to get dirtier quickly, requiring more regular cleaning.

Do You Share The Office Building With Other Companies?

A shared office building increases traffic within the organization. This makes the office vulnerable to getting dirty much faster, requiring regular cleaning frequently.

The nature of the companies that you share the building with also makes a big difference. For instance, sharing the building with a physicians office makes it critical to schedule regular deep cleaning by a professional cleaner to ensure the safety and health of both your customers and patients.

Again, if one of the businesses on the premises has children, for instance, a daycare, deep cleaning becomes a vital necessity as children are known to spread germs among themselves quickly.

Budget

Last but not least, your cleaning budget greatly determines how often you schedule a deep cleaning for your office. Luckily, most professional cleaners offer their services at highly affordable prices. Besides, most are willing to work with you and customize a service that meets your needs at your budget. Professional cleaning services add value to your workspace while helping you save on time and money!

Is Engaging Cleaning Services For Your Office Worth It?

When you engage professional cleaning services for your office, your employees will always focus their outstanding skills on a system that ensures high productivity. At the same time, your office is neat, clutter-free and disinfected. Below we delve deeper into why engaging cleaning services for your office is worth it.

Improves Your Business Image

As a business owner, you and your employees might have a whole lot of things on your to-do list that you’re unable to take care of the cleaning.

We are living in a new normal where disinfecting and sanitizing your office appropriately has become essential. Engaging professional cleaning services is the easiest way to comply with official guidelines and show your employees that you truly care for their safety and health.

Most professional cleaning companies combine standard cleaning services with a sanitization session. Your staff will be highly motivated to work in a clean and safe environment, while the professional image creates a positive impression on customers and helps you win more new clients.

Reduced Spread of Diseases (Fewer Sick Days)

Ask any business owner, and they will tell you that sick days are terrible news for your business! Sick leave means that one or two of your staff have been laid low because of sickness or any other kind of health problem. For a business that offers paid sick leaves, this means slow production and that you won’t benefit from your staff expertise and experience until the sick employee makes a full recovery.

While illnesses can affect everything from sales, delivery and other vital sectors, most business owners struggle to curb the spread of viruses between employees. Luckily, there are various ways to enhance your employee’s health, consequently reducing sick days. One of the most excellent ways to do this is by hiring professional cleaning services.

Professional cleaners ensure thorough cleaning of the entire workplace, which is critical in preventing the spread of bacteria and viruses. The Centers for Disease Control and Prevention (CDC) recommends daily disinfecting all surfaces such as faucets, keyboards, and doorknobs. Professional cleaners will also advise you on how to maintain a safe and clean environment that limits the spread of risky viruses.

Long Term Cost Savings

At first glance, DIY office cleaning sounds like a wise way to save money. But professional cleaning services eventually end up being cheaper, safer and more effective. Engaging a professional cleaning company is an investment with significant returns.

Firstly, professional cleaners take care of problems before they can result in serious damages. For instance, floors that remain wet or are not thoroughly dried during cleaning by untrained staff can invite rot, dramatically weaken walls, and even cause your precious flooring to warp or even crack!

Professional cleaners do not limit their services to the floors only; they also maintain the excellent condition of your furniture, desks, shelving and other vital areas that often go unnoticed. This boosts your properties longevity and prevents unnecessary and expensive repairs.

You Have More Time To Yourself

Delegating your office cleaning duties to a professional cleaning company takes one demanding and time-consuming task from your schedule. One of the most notable benefits of professional cleaning services is convenience. You will no longer need to worry about frustrating chores like vacuuming and scrubbing, allowing you to dedicate your time to more important tasks in your office.

You Don’t Need To Buy Expensive Supplies.

Cleaning supplies are getting more expensive by the day! Think how much you would need to invest in buying quality and durable supplies for your business.

Thinking of grabbing a mop and a bucket? Sure, that may be cheaper and requires no training, but the benefits stop there! You’ll have to sacrifice a substantial amount of time to get the job done. In addition, mopping is cumbersome and does not even leave the floors sparkling clean. So, soon you’ll need to replace your mop.

Comparably, a cleaning company means that you will no longer need to buy expensive supplies and finally make better use of the area used to store the cleaning chemicals!

What Do Office Cleaners Do?

The primary role of office cleaners is to ensure a clean and healthy office environment. The cleaners will render janitorial services within your premises like cleaning workspaces and performing other related tasks to promote a tidy and safe work environment for all.

Professional office cleaners are highly trained and equipped with strong work ethics. They are reliable and pay keen attention to detail, allowing them to work in varying sectors, including office buildings. Office cleaners carry out different tasks. However, the surface care duties offered will vary greatly depending on the business activities of your company.

The General Tasks and Responsibilities of Office Cleaners

• Floor care – office cleaners are responsible for floor care. They perform numerous tasks like sweeping, mopping, vacuuming, and spot cleaning office carpets.
• Furniture maintenance – the cleaners are responsible for the cleaning and maintenance of furniture within your premises. They achieve this by dusting, cleaning, and disinfecting furniture like desks, chairs, tables, counters, and more.
• Emptying garbage – office cleaners will empty garbage bins from the office building and replace garbage bags with fresh ones.
• Disinfecting – they are responsible for cleaning, sanitizing, and disinfecting the frequently touched spots and surfaces like elevator buttons, door handles, keyboard, phone, coffee maker, desktop, light switches, etc.
• Cleaning windows – cleaners are responsible for ensuring all windows, including those in the management office, reception area, and conference rooms, are clean at all times.
• Reporting repairs and replacements – office cleaners keep an eye out when cleaning your property and will report damages like leaking pipes, damaged carpets, and electrical issues.
• Restock Supplies – sometimes the cleaners may be required to restock kitchen and boardroom supplies as needed.

What Areas And Rooms Cannot Be Cleaned By Your Cleaner

Office cleaners’ duties, tasks, and responsibilities are key to ensuring happier and more productive staff and customers. If you engage a reliable and trustworthy office cleaning company, you are guaranteed to get what you paid for.

This means that commercial cleaners will provide a checklist of the services they offer and all you have to do is decide how much or how little they do. You can choose a basic or more thorough plan depending on the services you require.

Daily, Weekly, Monthly Office Cleaning Checklist

Daily Cleaning

Some areas in your office must be cleaned every day to promote better health and enhance productivity. For instance, having a clean and inviting reception area makes a great first impression on your clients and creates a clean place for your staff to work in.

You may have the most friendly and helpful receptionist to welcome your prospective customers, but they’re more likely to remember any dirt, grime, or unpleasant odors they experienced in your establishment. Office cleaners can set your employees and business up for repeat business and success by adhering to a daily cleaning checklist.

Below is a checklist of the daily cleaning tasks you can expect from office cleaners for all rooms/areas such as boardrooms, receptions, lifts, meeting rooms, kitchen, washrooms, and more.

A daily cleaning checklist for offices typically involves sweeping, vacuuming, and mopping flooring, dusting surfaces, cleaning kitchen areas, and emptying bins.

• Emptying garbage cans and replacing fresh garbage liners
• Mopping wooden floors and vacuuming carpets/mats.
• Dusting and disinfecting frequently touched surfaces like tables, desks, phones, staplers, fax machines, and more.
• Ensure glass entry doors and windows are cleaned inside and out
• Cleaning computer screens and dusting keyboards
• Getting rid of cobwebs from the front entry and other office areas
• Spot cleaning walls and other painted surfaces
• Ensuring the entire office is clean and arranged neatly at all times.
• Mopping kitchen, breakroom, and washroom floors with a disinfectant.
• Cleaning inside and outside of refrigerators
• Clean and polish mirrors with an appropriate glass cleaner
• Clean and disinfect all toilets, basins, sinks, and hand dryers/hand towel dispensers
• Replace toilet supplies like paper towel rolls
• Clean elevator and stairs

Weekly cleaning

If you are interested in adding on weekly cleaning services, you should expect the following from your cleaners:

• Thoroughly cleaning and polishing hard floors
• Meticulously cleaning the exterior surface of windows and glasses
• Deep cleaning and sanitizing fridges, coffee makers, and other kitchen appliances
• Deep cleaning carpets and mats
• Thoroughly scrub all sinks and tiles from room to room.

Monthly Cleaning

Monthly office cleaning tasks are done every 4-6 weeks. These tasks include:

• Cleaning window covers
• Polishing wooden and hardwood floors
• Organizing and decluttering all office drawers and wardrobes while discarding unused items like papers and files
• Cleaning and disinfecting all hard-to-reach areas like the highest points of your cabinets, windows, and ceiling fans.